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For more than 115 years, Ferrara has created sugar confections that enable moments of sweetness, celebration, and connection for candy lovers of all generations. Today, the company is the #1 sugar confectioner in the United States. Ferrara boasts a passionate team of nearly 9,000 employees creating and delivering hundreds of products sold under 20 popular brands like Brach’s®, NERDS®, SweeTARTS®, Laffy Taffy®, and Trolli® to more than 66 million U.S. households annually and popular Dori snacking products under brands such as Dori, Gomets, Pettiz, and Yogurte 100 in Brazil. Additionally, Jelly Belly, known world-wide for its confections, was acquired in November of 2023.

Workplace Administrator

Job Location: Chicago

Chicago

Want to make an impact?

Create spaces where people want to work as first representation of our corporate culture, projecting a positive, professional image and setting the tone for a favorable experience with the organization.

Ways you will make a difference

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Visitor Management: ensuring all guests are registered and provided access to designated areas.
Ownership of Mail Services; processing incoming mail, maintaining mailroom, coordinating with delivery carriers for special deliveries.
Assist with packing and shipping special requested items.
Ownership of access badge creation, access designation, distribution, and deactivation.
Assists team in new hire onboarding process such as desk setup, office orientation, etc.
Coordinates offsite conference room/event space bookings with building management.
Partners with BRGs and departments to assist planning corporate-wide events and programming.
Assist managing event calendar and communication.
Assists with food/product ordering and delivery for executive meetings and special events.
Supply Management; restocking, monitoring inventory levels, ordering supplies.
Ensures adherence to all company policies and procedures.
Understands and demonstrates the Company’s core values.
Performs other duties as assigned including, but not limited to, supporting administrative staff and executives.

Skills that will make you successful

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Enthusiastic, high-energy communications; must project a positive and professional company image.
Able to request and record information quickly and accurately; excellent verbal and written communication skills required.
Strong interpersonal skills; discerning in managing responsibilities and expectations.
Possession of strong organizational skills and sense of ownership and accountability.
Process improvement mindset and a desire to help drive change.
Ability to work independently on assigned tasks as well as to accept direction on given assignments.
Ability to work collectively with the administrative team associates.
Ability to work in the office Monday – Friday, 8:00 a.m. – 5:00 p.m.

Experiences that will support your success

Bachelor's degree, or equivalent experience
2-5 years of professional experience
Proficiency with the Microsoft Office suite

What We Offer

At Ferrara, we're proud to support our employees with comprehensive benefits that enhance health, financial wellness, and include paid time off (PTO). Eligible employees may also receive an annual bonus based on company performance. Learn more about our benefits here.

Compensation

This position pays $44,700-$62,580 annually.

Ferrara’s success in industry-leading innovation has been driven by deep consumer insights, strong retailer co-creation and partnerships, and a dedication to diversity of thought, experience, and people. A privately held company, Ferrara has its global headquarters in Chicago and an operational network of more than 27 locations in North America, Brazil, and China that includes manufacturing, distribution, sales, and R&D facilities. Ferrara is a privately held Ferrero related company. Learn more at www.ferrara.com or www.linkedin.com/company/ferrara-.

EQUAL OPPORTUNITY

We are proud to be an equal opportunity employer. In order to provide equal employment and advancement opportunities to all qualified applicants and employees, employment decisions and opportunities at Ferrara will be based on merit, qualifications, and abilities, without regard to race, color, creed, religion, sex, sexual orientation, gender identity and expression, marital or civil union status, national origin, ancestry, citizenship, age, military or veteran status, disability, handicap, genetic information, pregnancy (childbirth or related medical condition), or on any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.