Workplace Administrator

Work Location: ​Chicago​

Due to the highly interactive and team-based nature of this role, in-person attendance for most of the workweek (i.e., 3 days or more) is essential for: effective communication including during in-person meetings, strong supervision, real-time problem-solving, and participation in cross-functional initiatives.

Want to make an impact?

Create spaces where people want to work as first representation of our corporate culture, projecting a positive, professional image and setting the tone for a favorable experience with the organization.

Ways you will make a difference

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Visitor Management: ensuring all guests are registered and provided access to designated areas.
• Ownership of Mail Services; processing incoming mail, maintaining mailroom, coordinating with delivery carriers for special deliveries.
• Ownership of access badge creation, access designation, distribution, and deactivation.
• Assists team in new hire onboarding process such as desk setup, office orientation, etc.
• Assist BRGs and departments in supporting corporate-wide events and programming.
• Assist managing event calendar and communication.
• Assists with food/product ordering and delivery for executive meetings and special events.
• Supply Management; restocking, monitoring inventory levels, ordering supplies.
• Ensures adherence to all company policies and procedures.
• Understands and demonstrates the Company’s core values.
• Performs other duties as assigned including, but not limited to, supporting administrative staff and executives.

Skills that will make you successful

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Enthusiastic, high-energy communications; must project a positive and professional company image.
• Able to request and record information quickly and accurately; excellent verbal and written communication skills required.
• Strong interpersonal skills; discerning in managing responsibilities and expectations.
• Possession of strong organizational skills and sense of ownership and accountability.
• Process improvement mindset and a desire to help drive change.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Knowledgeable in Microsoft Teams
• Ability to work collectively with the administrative team associates.
• Ability to work in the office Monday – Friday, 8:00 a.m. – 5:00 p.m

Experiences that will support your success

• Bachelor's degree, or equivalent experience
• 2-5 years of professional experience
• Proficiency with the Microsoft Office suit

What We Offer

At Ferrara, we're proud to support our employees with comprehensive benefits that enhance health, financial wellness, and include paid time off (PTO).  Eligible employees may also receive an annual bonus based on company performance. Learn more about our benefits at https://flimp.live/Ferrara-Candy-2025-OE-QR

Compensation

The salary range for this position is $44,625-$62,650 annually.